General Terms and Conditions (AGB)
I. Scope of application
These General Terms and Conditions (“GTC”) apply specifically to the Microsoft PowerPoint® Web-Add-In “slideroom®” (hereinafter: “slideroom®”, “Add-In”, “Web-Add-In” or “Software”) offered by the company slideroom GmbH (hereinafter: “Provider”). The GTC together with an underlying order are referred to as an “Agreement”.
The contract is concluded when the customer places an order and the provider accepts this order. The provider is not obliged to accept an order. The licensing of slideroom® takes place exclusively in accordance with the order in conjunction with these GTC. Other GTC or agreements are not valid.
If you register for a free version of slideroom®, the GTC also apply to this free version. By installing and/or using slideroom®, you confirm your consent to the software and agree to the terms of these GTC. If you are entering into this Agreement on behalf of a company or other legal entity, you represent that you have the authority to bind that entity and its related activities to these Terms. If you do not have such authority or if you do not agree to the terms of these Terms, do not install or use slideroom®.
The Terms apply exclusively to the software supplied or made available by the Provider, regardless of whether any other software is referred to or described. The Terms also apply to any release by the Provider of updates, supplements, Internet-based services and support services for the Software, unless other terms and conditions accompany such items upon delivery.
II Product description
slideroom® is a web add-in specially developed for Microsoft PowerPoint® that gives the customer direct access to both the company’s own content (images, slide templates, presentations, icons) and external content (license-free image material) directly in the editing/task area of Microsoft PowerPoint®. The content is made available for viewing and selection in a kind of gallery. In the standard version, slideroom® is divided into the tabs “Company images”, “Online images”, “Static icons”, “Animated icons”, “Presentations” and “Slide library”.
The customer is responsible for maintaining the company’s own tabs. For this purpose, an administrator(s) to be determined by the customer will be granted appropriate administrator rights to upload and edit their own content and make it available to users.
With slideroom®, all users of a company have direct access to the company’s own images, icons and presentation templates in the editing area of Microsoft PowerPoint®. Time-consuming searches in the drive or on the Internet and the use of outdated images or company presentations are now a thing of the past. In addition, all users have access to a comprehensive pool of royalty-free images provided by the online image exchanges “Pexels”, “Pixabay” and “Unsplash”. This should enable all slideroom® users to create impressive visual slides in less time.
slideroom® basically works on computers with the Windows operating system as well as on macOS and on all versions of Microsoft PowerPoint® from 2013 onwards. However, certain technical requirements are necessary for the full use of all functionalities of the add-in, as some functions are only supported by current versions of Microsoft PowerPoint® (e.g. the use of svg. files (icons and graphics) or the direct insertion of slides into an open presentation). Since the add-in was also specially designed for use under Windows, we recommend slideroom® exclusively for the Windows operating system in conjunction with a Microsoft 365 subscription. Current minimum requirements to be able to use all functionalities without restrictions: PowerPointApi 1.2 / Office on Windows (in conjunction with a Microsoft 365 subscription) / Version 2011 (Build 13426.20184) or higher. Further information on the technical requirements can be found at: https://docs.microsoft.com/de-de/office/dev/add-ins/reference/requirement-sets/powerpoint-api-requirement-sets. Internet access is also required to use slideroom®, as slideroom® is a web-based add-in.
III. Rights of use
The provider grants the user the non-exclusive right to use the purchased add-in in accordance with these GTC; otherwise, all rights to the add-in and any documentation, documents, etc. remain with slideroom GmbH. The provider grants the customer the following simple and non-transferable rights of use to slideroom®, limited in time to the license period agreed in the order, limited in terms of territory and content in accordance with these license conditions, provided that this does not conflict with any rights of third parties, whereby the customer already accepts the granting of rights: a) the right to use slideroom® for the user groups named in the product description (e.g. own employees) and the user groups named in the order form. the number of users specified in the order form, the number of end devices used by users, at the place of use specified in the order form (“right of public access”), b) the right to store data in the slideroom® database in accordance with the system requirements of the slideroom® database and to reproduce it on demand by the user groups specified in the product description (e.g. own employees) for display on end devices in the number specified in the order form, at the place of use specified in the order form. Subject to the conditions and restrictions of the applicable order, the customer is granted non-exclusive and revocable access to slideroom® limited to the selected number of licenses. The slideroom® software applications are licensed to the customer and are not sold. The provider retains ownership of all copies of the slideroom® software application even after installation on the customer’s PCs, cell phones, tablets and/or other relevant devices.
In order to access the service, the customer must register with slideroom® in accordance with the specified registration process. For this purpose, the customer shall be provided with the access data for the users in accordance with the number of licenses selected. In order to maintain and organize the company’s own tabs, the customer is also given separate access to the administrator area (the cloud storage). The customer is solely responsible for the activities that take place in this area. The customer is also responsible for maintaining the security of the account password and the passwords of the users. The company using slideroom® is fully liable for all actions and activities carried out by the users of the customer account (use and publication of content by employees). The customer agrees to notify the provider immediately of any breach of security or unauthorized use of the slideroom® account.
The customer is authorized to install slideroom® under its control. The customer is responsible for ensuring that the devices on which slideroom® is installed meet the minimum requirements of the slideroom® software. The purchased licenses entitle one user to install and use slideroom® as a single-user version on a single personal computer (PC). If a user requires access to slideroom® on multiple devices, additional licenses can be purchased for this user. Simultaneous use of a slideroom® license by several users beyond the agreed scope is not permitted. If several people work with slideroom® on different computers, a license is required for each computer on which the add-in can be installed or used.
The user is not authorized to translate, edit, decompile, reverse-engineer or disassemble slideroom®. The user is not authorized to make changes or interventions to slideroom® himself or through third parties, not even to eliminate possible program errors. Modifications, decompilation and disassembly of slideroom® are not permitted and will be reported to the police. Development, distribution and use of methods that serve the purpose of removing the restrictions of the free version as well as the distribution of the full version or the license data are not permitted and will be reported. Giving away, lending, renting or leasing the software is not permitted. The customer is not permitted to edit, modify, adapt, translate or otherwise alter the software in whole or in part, nor to combine the software in whole or in part with other software, nor to decompile or reverse engineer the software. The Customer is not permitted to reproduce, copy, distribute, resell or otherwise use the Software for commercial purposes; to allow third parties to use the Software on behalf of or for the benefit of third parties; to use the Software in any way that violates any applicable local, national or international law; to use the Software for any purpose that the Provider considers to be in breach of these GTC.
The Provider retains ownership of the Software at all times in the form originally downloaded by the Customer and of all subsequent downloads of the Software. The Software (and the copyright and other intellectual property rights of any kind in the Software, including any modifications made thereto) are and shall remain the property of slideroom GmbH. The provider reserves the right to grant licenses for the use of the software to third parties. The customer undertakes to ensure that all users of the customer comply with these terms of use.
slideroom® can be downloaded and installed via the app store or the provider’s homepage (www.slideroom.ai). The provider also provides the customer with training materials for the administrator area and the users.
slideroom® is a protected brand name which, together with all features of the brand (e.g. logo, domain name, etc.), is the sole property of slideroom GmbH. The agreement does not grant the customer any rights to use slideroom® brand features, whether for commercial or non-commercial purposes.
IV. Services from third-party providers
slideroom® is specifically designed for use in Microsoft PowerPoint®, but may also integrate with other third-party applications and services. These third-party services may have their own terms of use and privacy policies, and the use of these third-party services is subject to these terms and conditions and privacy policies. The customer agrees that slideroom GmbH does not endorse and is not responsible or liable for the conduct, functions or content of any third party services or for any transactions entered into by the customer with the provider of such third party services.
V. Customer content
The administrator(s) of a company have the option of uploading photos, images, icons, PowerPoint® slides and slide templates to the slideroom® database (cloud) and making them available to their own users for viewing and use (“customer content”).
Provider may, but is not obligated to, monitor or review Customer Content. In all cases, Provider reserves the right to remove or disable access to Customer Content for any or no reason, including, but not limited to, Customer Content that, in Provider’s sole discretion, violates the Agreement. Provider may take these actions without prior notice to Customer or any third party. Removal or disabling of access to Customer Content is at our sole discretion, and we make no commitment to remove or disable access to any particular Customer Content.
All intellectual property rights in Customer Content remain with the Customer or the relevant rights holder. However, the Provider is granted the right to use, reproduce, store and modify such Customer Content to the extent necessary to provide the Service to the Customer in accordance with the Agreement.
The Customer is fully responsible for all Customer Content made available to users through the relevant slideroom® account. Customer agrees that if anyone brings a claim against Provider in connection with Customer Content, Customer will, to the extent permitted by local law, indemnify Provider against all damages, losses and expenses of any kind (including reasonable attorneys’ fees) arising out of such claim.
VI Use of content
With the exception of Customer Content, all other content on the Service is either owned by slideroom GmbH or licensed from third parties (“Content Providers”) and is subject to the copyright, trademark and other intellectual property rights of the respective copyright owner. The customer is granted the right to use such content as described below.
RIGHT TO USE LICENSE-FREE IMAGES:
slideroom® gives customers direct access to license-free stock images in addition to access to the company’s own content. For this purpose, the provider currently works with PEXELS, PIXABAY and UNSPLASH (further providers can be added; providers can be exchanged, supplemented or deleted). In this context, the provider merely acts as an intermediary and provides slideroom®, a tool with which the customer has direct access to the respective image exchanges in the task area of his PowerPoint® document. The provider does not hold any rights to the content of these third-party providers and cannot assume any responsibility for the quality and selection of the content of these third-party providers and accordingly cannot be held liable for this content.
In principle, the content of the third-party providers may be used for both commercial and non-commercial applications, both in digital and printed form. No permission needs to be obtained from either the image author or the third-party provider. A reference to the source is also not required, but can be provided on a voluntary basis. The content of the third-party providers may be modified, i.e. photos and images may be edited accordingly.
However, the content may not be distributed or sold on other image, wallpaper or distribution sites. The sale of unaltered copies of images, e.g. on a stock photo site, as a poster or as a printout on a physical product, is also prohibited. Recognizable persons may not be depicted in an offensive manner. Similarly, it must not be suggested that the author of the image or recognizable persons or brands in the images recommend or endorse their own products.
The general provisions may differ for individual images. The individual and image-specific information and rights of use that are stored/stated with the images are always decisive. Furthermore, the respective terms of use of the third-party providers apply, which can be viewed on the homepages (https://www.pexels.com/de-de/fotolizenz/, https://pixabay.com/de/service/license/, https://unsplash.com/de/lizenz).
If the customer chooses to access external content, the use of this content is subject to separate license terms between the customer and the respective third-party provider of external content. Separate license fees may be charged for access to external content, which the customer must pay to the external content provider.
VII Service restrictions and customer support
The Provider shall always make reasonable efforts to keep the slideroom® Service and the functionality of the Add-In operational. However, certain technical difficulties or maintenance work may lead to temporary interruptions from time to time. The provider reserves the right to modify and revise slideroom® functions and services, with or without notice, even if this leads to a temporary interruption of the service.
The aim is to ensure that slideroom® always functions properly. Should the customer nevertheless have technical problems or questions about the service, he can obtain information in the FAQ section at www.slideroom.ai or contact slideroom® customer service by e-mail at support@slideroom.de. The customer service does not include the handling of problems related to defects, interruptions and other errors caused in the customer’s hardware, internet connection, communication or other devices for which the customer is solely liable.
Additional support services for the customer administrator can be agreed as part of the corresponding order.
VIII Conditions, term, invoicing and termination
CONDITIONS
The costs for using slideroom® depend on the package selected and the number of user licenses, as shown in the currently valid prices on www.slideroom.ai/preise/.
TERM & INVOICING
This contract shall enter into force upon submission of an order by the customer and acceptance of this order by the provider and shall remain in full force and effect for the entire term of this business subscription. The contract term is generally unlimited, i.e. the contract is initially concluded for an indefinite period and is renewed monthly without the customer having to “rebook” separately. The monthly contract extension period always refers to the respective calendar day of the booking. At the beginning of each month, the customer receives an invoice for the sum of the services defined in the order for the current month. The customer has the option of selecting an annual payment method. This means that the minimum term of the agreement is one year. The agreement shall be extended by a further year in each case if the customer does not terminate the agreement in due time in accordance with the provisions of these GTC or switches to a monthly payment method in good time. In the case of an annual payment method, the customer shall receive an invoice at the beginning of the first month of the contract for the total annual amount of the services defined in the order.
Unless otherwise agreed in writing, the prices shall apply as defined in the order/price list and plus the applicable statutory VAT. Customers have the option of participating in the SEPA direct debit mandate. The timeliness of the payment is not determined by when the money is sent, but when it is credited.
The customer can book additional licenses or change to a higher package at any time during the term of the contract. The respective user accesses and services will be made available and activated immediately. The resulting change in the invoice amount is due for payment immediately. If fewer licenses are required during the contract term or the customer wishes to change to a lower package than originally ordered, this can be changed at the next possible contract renewal date. In the case of a monthly contract term, with a notice period of 14 days to the end of the month, with effect from the following month. For annual contracts, with a notice period of 4 weeks to the end of the month, with effect from the following year.
Termination
The slideroom® subscription can be canceled at any time. However, the purchased licenses remain activated until the end of the contract term. In the case of a monthly contract term, the notice period is 14 days to the end of the month. In the case of an annual contract term, the notice period is 4 weeks to the end of the month. If notice of termination is not given in good time, the term of the agreement shall be extended by the selected period of use (by one month in the case of monthly payment; by one year in the case of annual payment). In the event of termination, payments already made will not be refunded. Activation of the purchased licenses can be stopped on request. The provider is entitled to terminate this license agreement for good cause in the event of serious disregard of the copyrights to slideroom® by the user. Upon receipt of the notice of termination, all rights of use of the user shall expire. The software must be uninstalled and all existing copies of the software must be destroyed.
The mutual right to extraordinary termination for good cause remains unaffected.
In addition to the cases provided for by law, good cause for extraordinary termination by the provider shall also exist in particular, but not conclusively, if the customer is in default with his payment obligations under these license terms in connection with the order form, the customer uses slideroom® in violation of the rights of use granted to him in accordance with Section 3 of these license terms; claims against the provider are seized by a creditor of the customer and the seizure is not lifted within two weeks. Both parties shall be entitled to extraordinary termination if they themselves (own application) or a third party, but not the other party, apply for the opening of insolvency proceedings against the assets of the other party or if such an application – irrespective of the person of the applicant – is rejected for lack of assets or if the other party is in liquidation.
Any termination must be in writing. After termination of the contract, the customer must return or destroy any data carriers received from the provider and any backup copies made, uninstall slideroom® and delete any remaining remnants of the Add-In from the IT system in such a way that recovery is impossible. In the event of extraordinary termination by the customer for reasons for which the provider is responsible, the provider is obliged to refund the license fee paid in advance to the customer pro rata temporis for the period from the effective date of the extraordinary termination. No interest shall be paid. Claims for damages against the provider are limited in accordance with these license conditions. Upon termination of the contract, all rights of use of the customer to slideroom® end without the need for a declaration by the provider. Upon termination of this agreement, the provider shall delete all customer content from the provider’s systems.
IX. Liability and warranty
The provider is liable for ensuring that slideroom® complies with the service description. The subject of the warranty is slideroom® exclusively in the version provided by the provider. Errors in the add-in that are attributable to subsequent interventions by the user or third parties are not covered by the warranty, nor are errors in the user’s operating system or third-party products. Subject to Sections 5 and 6, the Provider warrants that the content made available via slideroom® and its use by the customer in accordance with these GTC and in the form made available by the Provider (i.e. without modification, overlaying or refocusing by the customer) does not infringe any copyrights or other intellectual property rights of third parties or violate the publicity rights of any person. The customer guarantees that the content uploaded and used by him or his employees in slideroom® does not infringe any property rights or violate the advertising rights of any person and that he and his users use the service exclusively in accordance with these GTC (see Rights of Use).
The free version gives the customer the opportunity to test slideroom® comprehensively and free of charge before placing a binding order. slideroom® is therefore provided “as is” and the Provider makes no warranties, express, implied or otherwise, as to the accessibility, quality, suitability or accuracy of slideroom® and disclaims all warranties. In addition, there are situations in which the Service will not be accessible, including, but not limited to, situations due to necessary maintenance and circumstances beyond the Provider’s reasonable control, such as network access failure and inaccessible third-party services. These situations do not constitute fault on the part of the Provider and the Provider cannot be held liable for them. The customer has informed himself in advance of a binding order about the essential features of slideroom® and bears the risk of whether the add-in meets his wishes and needs. The functionality of slideroom® is based on the product description and the supplementary written agreements, if any, and otherwise on the quality that is customary for Add-Ins of the same type and that the customer can expect according to the type of Add-In. Technical data, specifications and performance data in public statements, in particular in the provider’s advertising material, are not quality specifications. A defect does not exist if a functionality available at the time of initial installation is no longer or not properly available due to an update, a new release or any other change to the operating system or the customer’s system or hardware environment. The functionalities and descriptions presented in the product description do not constitute guarantees, unless expressly agreed otherwise in writing.
The provider shall provide and maintain slideroom® in a condition in accordance with the contract. The obligation to maintain does not include the adaptation of the add-in to changed conditions of use and technical and functional developments such as changes to the system environment, the operating system or the hardware, adaptations to the functional scope of competing or comparable products or the establishment of compatibility with new data formats. The provider does not guarantee that slideroom® will remain functional at all times if the working environment or external systems change.
X. Limitation of liability
The provider shall only be liable without limitation for intent and gross negligence on the part of slideroom GmbH, its legal representatives or vicarious agents as well as for damages resulting from injury to life, body or health based on a breach of duty for which the provider, its legal representatives or vicarious agents are responsible. The provider shall be liable on the merits for other culpable breaches of essential contractual obligations, irrespective of the legal grounds. The contractual partner’s statutory right of withdrawal shall remain unaffected, but the provider shall otherwise only be liable to the amount of the typically foreseeable damage or the typically foreseeable expenses. Liability is otherwise excluded. Insofar as the provider is liable, the liability is limited to the amount covered by the business liability insurance of slideroom GmbH. The provider shall not be liable for damages if and to the extent that the user could have prevented their occurrence by reasonable measures – in particular program and data backup. The provisions of this clause 10 shall also apply in favor of the provider’s employees and other vicarious agents. When determining whether the provider is at fault, it must be taken into account that software or add-ins cannot be created without technical errors. The typical and foreseeable damage is limited to twice the amount of the license fee for the duration of one calendar month for each individual case of damage and to the license fee for the duration of six calendar months for all cases of damage. When calculating the amount limitation, only those financial losses may be taken into account that were caused by simple negligence on the part of the provider. The Provider expressly points out that it is the Customer’s responsibility to ensure its own data backups and to check their success, as well as to regularly back up and check these data backups. In accordance with these GTC, the Provider shall only be liable for the loss of data up to the amount that would have been incurred if the data had been properly and regularly backed up in order to restore it. Furthermore, the Provider shall not be liable for the loss of program extensions made by the Customer to the software or for damage caused by data changes due to such program extensions. In accordance with the product description, the add-in shall access a database via the World Wide Web in which data is stored (hereinafter: database). The database is part of the software. The customer shall be responsible for the proper and functional entry of data in the database, the legality, correctness and suitability of this data and the provision of the data for retrieval via the World Wide Web using the software itself (with the exception of content provided by the provider or third-party providers).
XI. Deficiency
The user must report obvious defects immediately, but no later than two weeks after the start of the contract. Other defects must be reported immediately after discovery. The notification must be made in writing. It must be accompanied by a comprehensible description of the defect. The warranty shall not apply to defects that are not reported in good time. The supplier is entitled to remedy defects by removal at his own discretion. The Provider is entitled to rectify defects by providing a new add-in or to make changes to the product that become necessary due to defects at no additional cost to the Customer, provided that the contractual service is not changed more than insignificantly as a result. The user must support the provider in localizing a defect in a reasonable manner, for example by providing paper printouts or system descriptions.
Liability for material defects is excluded a) if the customer or third parties not authorized by the provider have made changes to slideroom®, unless these changes had no influence on the occurrence of the defect or if these changes were made on and according to the instructions of the provider; b) if the software is not used in accordance with the order form in conjunction with these license terms and the system requirements as summarized in the product description, if available, or as communicated to the customer prior to the conclusion of the contract, unless this has no influence on the occurrence of the defect; c) if the software is not used in a properly licensed and maintained system environment, unless this has no influence on the occurrence of the defect; d) for computer programs or parts thereof that are not part of the software, in particular the provider does not provide any warranty for the system environment in which the software is used; e) if updates or other measures made available to the Customer by the Provider to rectify or update errors have not been installed and the reported error has already been rectified therein or would not have occurred as a result, unless the installation is unreasonable for the Customer for reasons for which the Customer is not responsible.
Claims for defects shall become time-barred one year after knowledge or grossly negligent ignorance of the circumstances giving rise to the claim, at the latest one year after termination of the license. A shorter statutory limitation period remains unaffected.
If an alleged defect is not to be classified as a defect subject to the provider’s liability for material defects (apparent defect) after appropriate investigation by the provider, the customer may be charged for the services provided by the provider for verification and troubleshooting at the applicable remuneration rates plus the expenses incurred. This does not apply if the customer could not have recognized the fact that it is a fictitious defect even if it had exercised due care.
XII Personal data / Security
The provider may process personal data on behalf of the customer in the performance of slideroom®. The provider processes the customer’s personal data only for the provision of the service, for the purpose of informing users with innovations or additions to the software and only in accordance with the agreement and the written instructions of the customer and in accordance with the relevant data protection regulations (GDPR). The Provider shall implement and maintain appropriate technical and organizational measures to protect the Customer’s personal data. The measures represent an appropriate level of security, taking into account the available technical possibilities, the costs of implementing these measures, the risks involved in processing the Customer’s personal data and the sensitivity of the personal data.
XIII Confidentiality
The contracting parties shall maintain secrecy about all information to be treated confidentially that has come to their knowledge in the context of this contractual relationship and shall only disclose this to third parties – for whatever purpose – with the written consent of the other contracting party. The confidentiality obligation shall survive the end of the license term. Statutory or officially ordered disclosure obligations shall remain unaffected. Information shall be treated as confidential if it has been expressly designated as confidential by the party providing the information or if its confidentiality is clearly evident from the circumstances of its disclosure.
The confidentiality obligation shall not apply to such information or parts thereof for which the receiving Party proves that it was known or generally accessible to it before the date of receipt, was known or generally accessible to the public before the date of receipt or became known or generally accessible to the public after the date of receipt without this being due to a breach of this Clause 13 by the receiving Party. At the request of the other Party, each Party shall provide written evidence of appropriate confidentiality undertakings signed by its employees.
XIV Final provisions
These GTC shall apply from the time of the first use of slideroom® and shall continue to apply until they are uninstalled or the contract is terminated. The customer may terminate them at any time by giving written notice to the provider in accordance with the notice periods defined in section 8. The contract shall also be terminated immediately if the customer fails to comply with any condition of these GTC. Upon such termination, the licenses granted by these GTC shall be immediately revoked and the Customer agrees to prevent any access to and use of the Software.
No oral collateral agreements have been made. Amendments to this agreement must be made in writing; this also applies to the amendment of this written form requirement. If individual provisions of this agreement are or become invalid, they shall be replaced by a provision that comes as close as possible to the economic purpose of the invalid provision. This shall not affect the validity of the remaining provisions.
This agreement and the entire legal relationship between the parties shall be governed by the laws of the Federal Republic of Germany, excluding the UN Convention on Contracts for the International Sale of Goods (CISG). If the user is a merchant or has his registered office or usual place of residence abroad, the place of jurisdiction shall be the registered office of slideroom GmbH. This agreement and all disputes arising out of or in connection with this agreement shall be governed by and construed in accordance with the laws of the Federal Republic of Germany.
Status: February 2025